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Fee Transparency Project
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May 13th, 2025

3:00 – 4:30 pm

AgendaMinutes

Present: Marshall, Mel, Trey, Lucy, Lisa, Cheryl, Katie, Wahaj, Shirley. Quorum is established.

Zoom: https://ucsc.zoom.us/j/98559266028?pwd=XOXI1eAbHbfVmdgNNgEAcBZ9mM86JT.1

  1. Welcome and Introductions

    1. Members introductions: Name, Pronouns, Year, Major, and Space.
    2. Order: Cowell, Stevenson, Crown, Merrill, Kresge, Porter, Oakes, RCC, C9, JRL, GSA, GSC, SAB, Provost, SUA, Lisa, Lucy

  2. Approval of Agenda & Minutes

    1. Approval of Agenda and May 6th Minutes
    2. Trey motions to approve the agenda and May 6th Minutes. Katie seconds the motion. Motion carries.

  3. Public Comment

    1. No one present for public comment.

  4. Announcements & Updates

    1. Sweatshirts are here!
      1. Thank you Shirley again for creating our logo
      2. Sweatshirts are here; please come in person to pick up.
    2. Membership Updates
    3. SFAC Member Survey FY 26
      1. Fill out by 5/16
      2. https://forms.gle/LZ6Hyz1onSLP5jDb9
      3. Please feel this out to help us with planning for next year.
    4. Campus Elections Update (Lucy)
      1. Lucy shares that elections continue and voter turnout is going strong. As of today, voter turnout is 13% for undergrads and 11.3% for graduate students.
    5. Plan for the May 15th Voting Party event
      1. 1- 4 pm
      2. Quarry Plaza
      3. SFAC will have a table and tent
      4. Mel will send the QR code for SFAC instagram - we have giveaways. Mel will send items to print out.
      5. Sweater on the table
      6. Outreach for membership for next year
      7. $30 for hard candy
    6. End of the year SFAC dinner - please complete this poll for our preferred day: Friday, May 30th or Saturday, May 31st
      1. 2 more meetings (May 20th and 27th)
      2. We will all go to a restaurant for dinner to close out the year. This will be our Week 10 meeting.

  5. CLOSED SESSION: SFAC Chair/Vice-Chair Elections

    1. Marshall is the nominee for chair; Marshall offers a speech explaining things that the committee accomplished this year with this leadership. He also shared ideas for next year for reforming the funding call, etc. He would like to focus on auditing next year as well.
      1. The committee conducts a vote of confidence/no confidence
        1. 6-Yes. 0-No. 0-Abstentions. Marshall is elected as chair for next year.
    2. Mel is the nominee for vice chair; Mel offers a speech explaining some of the things she would like to do next year, including meeting in person more frequently, participation in sub-committees. She is interested in looking at the responsibilities of SFAC members and how to bring that together in the stipend process. Mel would like to see more member engagement, outreach and tabling, activities as a committee, etc.
      1. Deliberation
      2. The committee conducts a vote of confidence/no confidence
        1. 6-Yes. 0-No. 0-Abstentions.

  6. Feedback for Records Fee

    1. Review and approve draft
      1. Lisa says that she is ready to send the committee recommendations.
      2. Discussion regarding wanting to make sure the Chancellor reviews SFAC’s recommendation.
      3. Some edits are made to the letter.
      4. There is support among the committee to send the letter.
    2. Decide who to address the letter to
      1. Address to Lisa and the MCFAC committee and CC: Chancellor, EVC, and Tchad.
    3. Mel motions to approve the feedback on the Records Fee. Wahaj seconds the motion. No objections. Motion carries.

  7. Discussion on SFAC Appointments/Hiring

    1. Current Charge Letter:SFAC Charge Letter 2024-2025 (signed).pdf
    2. Recommendation to VC Student Affairs to change to internal SFAC appointments
    3. Lucy shares updates from the VC; Akirah is supportive of adopting a new hiring/appointment process. Lucy suggests that a subcommittee be formed to draft a process and workflow for this, including who will be on the hiring committee, etc.
    4. Wahaj, regarding the payment method, this could be difficult for graduate students (for hourly pay). Marshall says this is a larger conversation; perhaps for next year. This is an important thing to keep in mind.
    5. Mel suggests that the outreach committee come together to draft the procedures for the new hiring process (this includes Marshall, Mel, Shirley).
    6. We will invite all of SFAC to attend the meeting.

  8. Discussion on Office Hours and Member Engagement

    1. Bylaw Draft: SFAC Bylaw Changes May 25
    2. Tabled to next week as we do not have quorum at this time.

  9. Discussion on 2026 Summer Fee Review

    1. Sharon Castro from LSS will visit with us next week.

  10. Funding Call

    1. Tracking Sheet
    2. Updates
      1. SUA: Proposal. Mel shares the email response from Nareh and the invitation to attend the SUA budget meeting.
      2. Discussion regarding pausing on the outreach to SUA until we learn whether the minimum voter threshold is established for the referendum.
    3. Resource Centers - updates on funding that RCs would not need next year if the referendum passes. See this Sheet.

  11. Adjournment

Upcoming Guests/Topics:.

  1. Sharon Castro, LSS Director on May 20th
  2. Student Fee Summit
    1. Google Doc
  3. Campus Based Fees Review for summer session, FY 26
  4. Planning for Next Year’s Funding Call
    1. Multiple different pools of money for different initiatives (i.e. money only for programs affecting off campus students, etc.)
  5. Next year - Lisa would like to discuss SFAC being involved in developing policy around pausing or reducing fees.