May 6th, 2025

Zoom: https://ucsc.zoom.us/j/98559266028?pwd=XOXI1eAbHbfVmdgNNgEAcBZ9mM86JT.1

1. Welcome and Introductions

   1. Members introductions: Name, Pronouns, Year, Major, and Space.
   2. Order: Cowell, Stevenson, Crown, Merrill, Kresge, Porter, Oakes, RCC, C9, JRL, GSA, GSC, SAB, Provost, SUA, Lisa, Lucy

2. Approval of Agenda & Minutes

   1. Approval of Agenda and April 29th Minutes

3. Public Comment

4. Announcements & Updates

   1. Member Updates
   2. Campus Elections Update (Lucy)

5. Debrief Records Fee (visit with University Registrar Tchad Sanger)

   1. Deliberate and make notes for SFAC feedback

6. Ensuring accountability in funding call recipients

   1. Make all units submit spending timeline based on the actual amounts we funded them
   2. Ensure there is a person who knows they got funding going into next year
   3. Funded units create quarterly progress reports based on where they are in their spending
   4. Permission to use application as a future resource in workshops/consultations

7. Discussion on SFAC Appointments/Hiring

   1. Current Charge Letter:SFAC Charge Letter 2024-2025 (signed).pdf
   2. Recommendation to VC Student Affairs to change to internal SFAC appointments for undergraduate student voting members
      1. Maybe graduate students if we think we can get grad students to apply.

8. Discussion on Office Hours and Member Engagement

   1. Bylaw Draft: SFAC Bylaw Changes May 25

9. Funding Call

   1. Tracking Sheet
   2. Updates
      1. SUA: Proposal to request $100,000 of carryforward
   3. Deliberations

10. CLOSED SESSION: SFAC Chair/Vice-Chair Elections

11. SFAC Member Survey FY 26

    1. Fill out by 5/16
    2. https://forms.gle/LZ6Hyz1onSLP5jDb9

12. Adjournment

Upcoming Guests/Topics:.

1. Student Fee Summit
   1. Google Doc
2. Campus Based Fees Review for summer session, FY 26
3. Planning for Next Year’s Funding Call
   1. Multiple different pools of money for different initiatives (i.e. money only for programs affecting off campus students, etc.)