January 21st, 2025

Zoom: https://ucsc.zoom.us/j/98559266028?pwd=XOXI1eAbHbfVmdgNNgEAcBZ9mM86JT.1

Present: Marshall, Mel, Lauren, Tanisha, Shirley, Katie, Lisa, Lucy, Wahaj, Trey

1. Welcome and Introductions
   1. Members introductions: Name, Pronouns, Year, Major, and Space.
   2. Order: Cowell, Stevenson, Crown, Merrill, Kresge, Porter, Oakes, RCC, C9, JRL, GSA, GSC, SAB, Provost, SUA, Lisa, Lucy
2. Approval of Agenda & 1/14/25 Minutes
   1. Mel makes a motion to approve the agenda and the minutes. Katie seconds the motion. No objections. Motion carries.
3. Public Comment
   1. We now have a public comment period at the beginning of each meeting. Let’s start sharing
4. Announcements & Updates
   1. Member updates
      1. Lucy will check Handshake and ask any applicants to apply to SCOC. Mel heard that SCOC made appointments. Lucy explains that JR Lewis college contacted us and have identified a rep. Lucy asked them to have the student apply through SCOC.
   2. Group photo
      1. https://www.when2meet.com/?28391740-81oLJ
         1. Marshall suggests an in-person meeting later in the quarter (week 5 or 6) to come together, share food, and take a photo.
         2. We could meet somewhere at 1:30 pm for the photo and then come to Kerr for the meeting.
         3. More to come to confirm this idea. We will send out a Google form for dietary restrictions and food requests and we can decide where we can order from.
         4. Would it be better to do it during a meeting (we could have food and snacks)
   3. Merch
      1. https://www.logosoftwear.com/customsoftshelljackets.php - this is an idea that Marshall came up with.
      2. Shirley has been tinkering around with ideas, colors; she will send an email with some ideas and then we can review next week’s agenda.
      3. Lauren will share some options at the next meeting.
   4. MCFAC
      1. https://planning.ucsc.edu/budget/rates-and-assessments/miscellanous-fees-and-course-fees/miscfees-committee.html
      2. Email Lisa before March if you are interested in participating.
5. Student Fee Summit
   1. Google Doc
   2. Marshall explains that this is an event where we would invite the groups that receive campus based fees to be available to meet with students, ask questions, and learn about the services that their fees pay for. There are small programs that folks pay for that they may not know about.
   3. Marshall has developed a document to start our planning process for the event (see 5.a). We would plan for this event in spring 2025, which would give us a lot of time for planning and advertising.
   4. Marshall would like to do a “stamp” system where folks need to visit different booths.
   5. The Outreach subcommittee will help outreach and advertising for this event. Mel says that we can do outreach with groups that have interest in student fees (SUA for example, college governments, etc.).
   6. If you want to help plan this event, please sign up for the subcommittee.
6. Sub-Committee Work
   1. Marshall would like the subcommittees to start meeting next week if possible.
   2. Outreach : When2Meet
      1. Helping Mel with Social Media to help get information out to students about what their fees are used for.
      2. Tabling
         1. Mel asks whether we should do a tabling event this quarter? Mel suggests that we could do a tabling event at the end of the quarter, and maybe again at the beginning of the spring quarter.
      3. Info events
         1. Plan the Student Fee Summit
      4. Others?
   3. Auditing : When2Meet
      1. Looking at fees, reviewing fees with large carryforward, groups that may be in deficit, etc.
      2. Meeting with responsible parties
      3. Others?
   4. Other Subcommittees?
7. 2024-2025 Funding Call
   1. Updates Since Our Last Meeting
      1. StarChrome: confirmed that they attended an orientation workshop, and confirmed that they are a registered student organization. They will be in the funding call.
      2. The three proposals that requested over $75,000 were contacted and they confirmed that they submitted under the “joint” proposal model which allowed a request up to $120,000. These will remain in the funding call.
      3. Proposals submitted by the Graduate Student Commons (3). They noted they met with Wahaj for the consultation. Wahaj reports that he did not conduct the consultations. GSC has not yet responded to Lucy’s outreach at the time that the meeting started today, but an email came in during the meeting.
         1. Treasurer Daniel Pfaff sent an email after the meeting started today, explaining that there was a miscommunication about the consultation process and that he’s sending over three messages to confirm the proposals and consultation.
            1. Daniel’s message says that it was mostly a miscommunication and yes they were planning on meeting the requirement but lost track of it. He explains that there were attempts to schedule a meeting with an SFAC Rep and that he conducted the consultation earlier today on January 21st.
            2. Someone notes that we receive multiple proposals from the GSC annually.
            3. Someone refers to the last meeting when we made a decision to decline three proposals that also missed the consultation.
            4. Lucy suggests that if we are going to accept these three proposals, we should also consider accepting the other three proposals that did not complete the consultation meeting.
            5. There is discussion that since GSC has submitted proposals several times in the past, they should know the deadline and process, and that they have to submit proposals on time and complete all requirements.
            6. Discussion is paused to continue on the agenda and consider other decision points.
   2. Decision Points
      1. Rocket Team - request to accept proposal submitted three hours after deadline
         1. Chose to deny this proposal as the evidence did not show that there was a technical error.
         2. They are within the same time zone.
         3. Motion is made to not accept the funding proposal from the Rocket Team. Motion Passed.
      2. Vietnamese Student Association
         1. Did not attend consultation meeting
         2. Contacted Lucy on 12/14/25 to ask about a consultation meeting
            1. They did not meet the requirements for the deadline in terms of a complete application.
            2. Notes that we should be consistent and say no and recommend they pursue SoFA funding.
            3. We are going off the basis of precedent that if you didn't do the steps to submit an application in the beginning of the funding call, you will be rejected and then provided recommendations for other sources.
            4. Unless we are willing to reconsider all the other proposals, there is not an argument that can be made to allow this one to be submitted past due.
      3. Moving all decision points to a vote to either reject or accept all of them for the funding call:
         1. Accept: 3 votes
         2. Deny: 4 votes
         3. Abstain: 1 vote
         4. Motion carries to not accept the proposals from the Vietnamese Student Association, Graduate Student Commons, and the Rocket Club
      4. Applications that submitted incorrect documents
         1. There are some groups that are submitting for the first time who did not submit operating budgets.
         2. We have never really enforced the operating budget aspect of it. Should we consider either heavily penalizing them or fully dropping them?
         3. Main concern is that their application is for one thing while in reality it is for something else.
         4. Let’s send out an email to those proposals to get an operating budget by a certain date otherwise they are at risk of being dropped.
         5. Student groups do not need to submit a operating budget
         6. We will not be discussing proposal six and nine today in this case.
         7. Having them meet them by a certain deadline to have them accountable is the main point.
   3. Deliberation
      1. Resources
         1. Proposal Folder
         2. Rating Worksheet
      2. Proposals for Discussion

• • 1. Discussions of Proposals(numbers in this list correspond to each proposal above:
       1. Motion is made to fund $6,675 to fully fund their general body and then half fund their cost of tickets and travel. Motion Passed.
       2. (We will table the three TAPS proposals as the conversation needs as many members as possible there for that).
       3. (Reason Above for tabling)
       4. (Reason Above for tabling)
       5. Discussion regarding the proposal not being a part of an academic course.
          1. The funds that they already have from carryforward are still there. (totalling to $45,000 unspent).
          2. Motion is made to fund $8,500 for two fellows and all of the programming. Motion Passed.
       6. (table discussion) Proposal number 6 is missing the operating budget. Lucy will reach out to the proposal authors and request the budget.
       7. Motion is made to fund $31,219 to fund two student interns and $15,000 for general event plans minus conference or fee grants which we cannot fund. (Funded as joint EMH and Measure 7). Motion passes.
       8. Motion is made to fund $10,361 for half of everything except for welcome week. Motion Passes.
          1. Funded as a general lump sum
       9. Table discussion (operating budget missing)
       10. Motion is made to $4,865 to fund three students for the conventions and also fully fund their general body meetings. Motion passes.

1. Adjournment

Upcoming Guests/Topics:.

1. Results of 2023-2024 progress reports from awardees
2. Guests
   1. Director of TAPS - Presentation to SFAC per requirements of Measure 73
   2. Acting Vice Chancellor for Student Affairs and Success John Bollard
3. Auditing:
   1. Student Media Voice Fee
   2. Student Life Facilities Fee