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Fee Transparency Project
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October 7th, 2024

12:30 – 2:00 pm

AgendaMinutes

Zoom: https://ucsc.zoom.us/j/95622314123?pwd=5VWcllvoBuwmAnafdwInowPaBQ1LWB.1

Present at meeting: Marshall, Mel, Katie, Manel, Lauren, Trey, Lucy, Lisa, Diana (quorum was achieved)

  1. Welcome and Introductions
    1. Members introductions: Name, Pronouns, Year, Major, and Space.
    2. Order: Cowell, Stevenson, Crown, Merrill, Kresge, Porter, Oakes, RCC, C9, JRL, GSA, GSC, SAB, Provost, SUA, Lisa, Lucy
    3. What was your favorite part of the summer?
  2. Approval of Agenda & 6/6/24 Minutes
    1. Marshall moves to approve the agenda for the meeting; Trey seconds. No objections. Motion carried.
    2. Mel motions to approve the minutes from the June 6, 2024 meeting. Lauren seconds. No objections. Motion carried.
  3. Announcements & Updates
    1. Recruitment of New Members
      1. Please help with outreach by sharing this flier
      2. Marshall reminds the group that we have four vacant positions for undergraduate college representatives. Please help promote these openings to your friends. Lucy will be doing outreach to the college teams where the vacancies are and encouraging staff and faculty to nominate students for these open positions.
    2. Debrief Cornucopia
      1. Mel shares that Cornucopia was a great success. Thank you to Marshall, Fernanda, and Mel who represented SFAC. We gave out keychains and stickers, straws and pens. We also had students signing up for Instagram and raffled off 3 banana slug squishmallows.
  4. Council on Student Fees (CSF)
    1. Updates from summer meeting
      1. CSF Summer 2024 Regular Meeting Minutes.docx
      2. Marshall attended the summer CSF meeting at UC Davis. There was a lot of discussion regarding the campaigns for this year. See the attached minutes for more details of what was discussed.
      3. Marshall has been elected to the CSF executive board as the Campaign Manager. Congratulations to Marshall.
    2. Executive Board meeting is Friday from 10am to 11am
      1. Zoom link: https://berkeley.zoom.us/j/4874389695
      2. Now that Marshall is on the executive board for CSF, we need to identify a different person to represent SFAC at CSF. Please consider whether you are interested in doing this.
      3. A topic for this meeting is the state budget. Every year, UC receives a 5% increase to its base budget from the state. This year, that increase is being deferred. Core funds have not been growing. This is an important topic for CSF to be discussing and organizing around.
    3. Planning for fall meeting
      1. Saturday, November 16th to Sunday, November 17th at UCLA
      2. If you're interested in going to the Fall CSF, please RSVP using this form. Please tell Marshall and Lucy if you do.
      3. Lucy reminds the committee that there is a budget in SFAC’s operating budget for travel should members attend the meeting.
    4. CSF campaign goal 24-25
  5. Envisioning SFAC 24-25
    1. https://www.tldraw.com/r/GAi1ewNRw5Hwq_S7Q62Va?d=v0.-5.1451.775.page
    2. What do you want to see in the upcoming year
    3. Expectations you have of others
    4. From the activity, two themes were developed: 1) evaluation of SFAC’s practice of giving on-going funding to the same projects/departments; and 2) we need more deliberation in our meetings about the proposals.
      1. Regarding more deliberation, it’s suggested that we could have more scaffolded discussions. For example, two people could be designated to speak in favor and against a proposal - and that helps inform decision making.
      2. Regarding evaluation of on-going funding, we need to look at proposals for activities that are completely reliant on SFAC, that we see every year and consider the efficacy of continuing this practice and/or how we can help those groups identify more sustainable fund streams.
      3. The group discussed how we can collect better metrics from events, regarding their impact - what is attendance? How is the community strengthened by the activity? What is the temperature of campus related to the programs we are funding?
      4. Lucy suggests we could have student interns attend events sponsored by SFAC or engage in services and share their experiences with SFAC.
  6. Review of Charge Letter for 2024-2025
    1. Lucy reviews the charge for the new academic year. There are several activities that mirror what was done last year and previous years.
    2. This year, there is guidance from Acting VC Bollard to be very intentional in the funding call, and think about how we might plan for a few years. We can anticipate that we won’t receive new M7 dollars this year, maybe next year too (this is a question we want to ask AVC Blakeslee from BAP when she visits next week).
  7. Approaching this year’s funding call
    1. Available funds:
EMH/19986SSF/20000Total
$136,630$449,181$585,811
    1. What we learned from Acting VC Bollard and his perspectives
      1. John shared that the budget deficit will last a few years.
      2. We should think about and decide how much funding we want to maintain to bridge next year. We should likely be conservative.
      3. There is one remaining year of the EVCs SSF allocation of $300,000.
      4. The amounts reflected above in 7.a. reflects the carryforward from last year (the 15% reserve plus forfeitures).
    2. Discussion about how we establish the funding call amount
      1. Marshall explains that in years past we had closer to $700K - $800K to allocate.
      2. EMH is more restrictive than SSF and must be used for specific projects.
      3. We should ask AVC Blakeslee about whether SFAC’s carryforward would be subject to a sweep.
  1. Adjournment
    1. Lauren motions to adjourn the meeting. Trey seconds the motion. No objections. Motion carried.

Respectfully submitted: Lucy Rojas 10/14/24