April 12th, 2024

Zoom: https://ucsc.zoom.us/j/93456796050?pwd=Wjg3M0lIMXF4eXFrYm1BQ3BrVnA0dz09

1. Welcome and Introductions
   1. Members introductions: Name, Pronouns, Year, Major, and Space.
   2. Order: Cowell, Stevenson, Crown, Merrill, Kresge, Porter, Oakes, RCC, C9, JRL, GSA, GSC, SAB, Provost, Jade, Lisa, Lydia, Lucy
   3. Present: Andy, Marshall, Mel, Gabrielle, Jhertau, Trey, Lisa, Lauren, Manel, Lucy, Jade, Katie
2. Approval of Agenda & Minutes
   1. Marshall Motions to approve the agenda and last meeting minutes, Mel seconds, no objections. Motion passes.
3. Announcements & Updates
   1. Spring quarter Chair and Vice-Chair Election
      1. Potentially on Week 2 or 3 meetings.
      2. Please come in person if you would like to participate in the election
      3. Email Andy and Jhertau for more information of duties.
   2. CSF Spring 2024 Meeting @ UC Riverside, April 27-28
      1. Elections (If you have been attending meetings for the past 2-3 times or have already served as a chair or vice chair you are eligible to run)
      2. No hybrid options
      3. Email Andy (Andy Huynh) if you want to attend
      4. Fill out RSVP form for CSF
      5. Airfare, transportation and other fees will be paid for
   3. Other announcements
4. Funding call
   1. Trimming Process:
      1. Current allocation $1,900,606 + 12,000 EMH = $994,128. Need to trim $270,390.
      2. Look at lowest “score” from the rating worksheet, reduce or no fund for those proposals anything above 30,000 trim 30%, have a flat amount, allocate a lot of these fundings to EMH, and cap some of them
      3. Representatives’ recommendation on particular proposals they want to revisit.
      4. Getting rid of food and other events
      5. Lucy did suggest to allocate some of the money to EMH and highlighted some of the funding requests based on precedent
   2. Discussion: 2023-2024 Rating Worksheet
      1. With the reductions SSF and EMH can cover a small amount
      2. EMH covers $84,748
      3. Some awards can come from two pots
      4. Mel motion to reduce proposal allocations that are above 30,000 and reducing 30% of funds for proposals from 20-30 thousands. Trey seconds. No objections, Motioned passed
      5. The group discusses whether to reduce #7, the Academic or Personal use Loaner Laptop program
      6. Lauren suggests that #5 could be reviewed again and there may be other projects that are more important (#5 The Dolores Huerta Research Center). Jhertau is OK with this and suggests that if we do not fund, we can send a suggestion to to look for grants and other fund sources.
      7. Mel suggests that for proposal #31 (UCSC Entrepreneurship Ecosystem) reducing their proposal.
         1. Manel expresses that the authors of this proposal are doing a lot of work.
      8. Jhertau proposes to reduce proposal #50 to $12,620 which would pay for the venue fee and lighting.
      9. Marshall suggests that we reduce #36
      10. Andy motions to remove funding from proposal #5 as well as #50 to $12,620
5. Other Business
   1. Meeting Timeline (captures our goals for each meeting and prospective topics for meetings)
   2. Member Notes (any members who will be absent from a meeting may add topics for discussion, questions, feedback for items on the agenda, etc. in this running document).
6. Adjournment
7. Mel motions to adjourn Marshall seconds no objections motion passes

Upcoming Guests/Topics:.

1. Student representation for Misc Fee Committee in April.
2. Presentation on Okanagan Charter (health promoting campus initiative) - Spring Quarter with Director of SHOP, Meg Kobe
3. Auditing:
   1. Student Media Voice Fee
   2. Student Life Facilities Fee