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Fee Transparency Project
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March 14th, 2024

1:30 – 3:00 pm

AgendaMinutes

Present: Mel, Diana, Katie, Lauren, Tanisha, Jhertau, Trey, Marshall, Shirley, Andy, Lisa, Lucy, Lydia, Jade

  1. Welcome and Introductions
    1. Members introductions: Name, Pronouns, Year, Major, and Space.
    2. Order: Cowell, Stevenson, Crown, Merrill, Kresge, Porter, Oakes, RCC, C9, JRL, GSA, GSC, SAB, Provost, Jade, Lisa, Lydia, Lucy
  2. Approval of Agenda & Minutes
    1. Marshall motions to approve agenda and minutes Trey seconds no objections motion passed.
  3. Announcements & Updates
    1. Spring Quarter Meeting time and day.
      1. Please fill out this when2meet by the end of next week Friday, March 23rd
    2. Spring quarter Chair and Vice-Chair Election
      1. Potentially on Week 1 or 2 meetings.
        1. Nominations Week 1, and voting Week 2.
      2. Please come in person if you would like to participate in the election
      3. Email Andy and Jhertau for more information of duties.
        1. One year commitment, Andy is graduating and Jhertau will be studying abroad. Would love to have a chair-elect to shadow and plan for an easier transition.
        2. Generally attends CSF to give reports on behalf of UCSC.
      4. Lucy asks Marshall if there would be any issue with the SCOC timeline and process.
      5. Marshall replies that the term can be extended if anyone wants to continue being on SFAC
    3. Other announcements
      1. Trey asks about colleges carryforwards and what the procedure is.
        1. Andy and Lucy respond that SFAC does have the ability to review fees and structures and provide recommendations in an advisory capacity.
      2. UCSC Career Success Clothing Closet is now open!
  4. Approval of Response to TAPS on Transit Fee Recommendation
    1. Reviewed at the last meeting but we lost quorum as we were voting.
    2. Jhertau motions to approve the response to TAPS. Mel seconds. no objections. motion passes.
  5. Debrief visit from VC Ed Reiskin and AVC Kimberly Register

    1. Planning and Budget website has been updated. High level overview of revenue streams here.

      1. Mel suggests making a flyer to post on Instagram and create more transparency.
  6. Funding call
    1. Proposal reading and discussion (time - 4 minutes per proposal):
      1. Tabled proposals (where committee members had questions)
        1. (46) Raices Mentorship and Leadership Program
          1. Stipends for students are not academic/tuition scholarships. Stipends will be paid as department awards through Financial Aid (per Lucy, this is a standard way of issuing awards to students).
          2. Suggested $2,400 for two lead mentors.
        2. (48) Rocket Team
          1. Budget Worksheet
          2. $ 5280 Suggested weekend trip workshop
          3. Only reached out to college senates and SOFA, it would be good to have a conversation with them about looking for different funding.
          4. Lucy suggests asking awardees to confirm their funding just in case for some, partial funding won't help as much as asking for a fully funded project.

Lucy will ask them to confirm if they received the funding in Row 138-141

        1. (52) Gender Euphoria: Trans and Nonbinary Wellbeing Outreach and Programming
          1. Budget (needed to be reformatted)
          2. $5,000 suggested amount similar to other programs just like it, suggest hiring a work-study student
          3. Offer partial and suggest hiring a work-study student
        2. (23) Peer Success Coaching Program
          1. Discussion about carryforward and new programming in the future.
          2. Large carryforward for this year, but they are allocating funds for future projects.
          3. There is an inclination to not fund larger units due to large funding and carryforward
          4. Further conversations with units about what their plans are with the carryforward suggest ways to spend it.
          5. We want to make sure that these units are aware of other funding opportunities due to the cut in funding for SFAC
          6. Suggestion to not fund
      1. There is no quorum and all of the proposals will be suggestions
    1. Trimming Process:
      1. Current allocation $982,128 + 12,000 EMH = $994,128. Need to trim approximately $360,000
      2. Look at lowest “score” from the rating worksheet, reduce or no fund for those proposals
      3. Representatives’ recommendation on particular proposals they want to revisit.
        1. Revisiting most of the beginning proposals and revisiting the proposals over 20k and look at them percentage wise
        2. The week that we are back from spring break, add a portion of the agenda for looking at the proposals and list the ones people want to reduce and make a presentation of why
    2. Discussion: 2023-2024 Rating Worksheet
  1. Other Business
    1. Request from students to attend SFAC meetings and possibly make comments - should we add a public comment to our meetings?
    2. Meeting Timeline (captures our goals for each meeting and prospective topics for meetings)
    3. Member Notes (any members who will be absent from a meeting may add topics for discussion, questions, feedback for items on the agenda, etc. in this running document).
  2. Adjournment

Jhertau suggests to motion to adjourn Marshall and Lauren second no objections

Upcoming Guests/Topics:.

  1. Student representation for Misc Fee Committee in April.
  2. Presentation on Okanagan Charter (health promoting campus initiative) - Spring Quarter with Director of SHOP, Meg Kobe
  3. Auditing:
    1. Student Media Voice Fee
    2. Student Life Facilities Fee