Skip to content
Fee Transparency Project
Companion to the official sfac.ucsc.edu (opens in new tab) · About this site

June 1st, 2023

3:00 – 4:30pmKerr Hall 61

AgendaMinutes

Zoom: https://ucsc.zoom.us/j/99731613774?pwd=WDdMZm9DaE02QlphQ3JiVk14WGRwQT09

  1. Welcome & Check-In ( ~5 minutes)
    1. Check-In Prompt:
      1. Name, Space, Year, Pronouns and Major (if comfortable/applicable)
        1. Cowell, Crown, Merrill, Porter, Kresge, Oakes, RCC, C9, JRL, GSC, GSA, Provost, SUA, Lisa, Lucy, Lydia, Jade, Liz Moya (SAB), Jackie

Andy

Marshall

Gabrielle

Bara

Charlene

Tanisha

Katie

Jhertau

Lisa

Lydia

Jade

  1. Approval of Agenda and Minutes:
    1. Agenda for May 25th
    2. Agenda for June 1st
    3. Minutes for May 18th and May 25th

Bara motions to approve

Marshall seconds

  1. Announcements & Updates:
    1. Flyer for vacancies
      1. Vacancy flyers
    2. On boarding begins week 9 for new appointees for Chair and Vice Chair
    3. We will have upcoming SCOC recruitments for Oakes, Kresge, and Stevenson.
    4. Funding Call
  2. Timeline Review Work Future
    1. Fall
        1. Application and memorandum out week 0

This is so people can look at the application and get all of their things in order

        1. Application due end of Fall
        2. Workshops x3

Have the workshop deadline a few weeks before so that it is not done the day before it needs to be completed

        1. During meeting work on Vistations including meetings with chancellor and Fee units form last spring that couldnt come spring 2023

Start the emailing process and ask prerequisite questions so they can come prepared

        1. Office hours

The consultation component, folks have a set time to meet with SFAC members so people can plan and not leave it last minute if possible so students can have that flexibility, but also making sure we also have the capacity or have an appointment based consultation

Multiple options so we are flexible and can make sure students can meet with SFAC members

Google application poll

Write down and track the different units that come in and talk with the members so that it is easier to track

We want the funding call out at the beginning of fall rather than the end

For our last meeting next week, we can possibly book room 307 since 61 and 212 are both booked

    1. Winter
        1. Read
        2. Begin review
        3. Complete recommendations and trimming by end of winter

Begin with the bulk work of readings and suggestions

We should have all of the files done by winter, and then be able to work on the sheet

Either reading the proposals during winter break or take the first 2 weeks of winter to read the different applications

    1. Spring
        1. Projects, vistations etc.
        2. Funding call & Timeline and memorandum work to have ready starting following Fall

Spring would be the best time for CSF meetings for us to host, and we said definitely not during winter

Lucy and Lydia just need a but of a heads up and there could be a heads up by july-ish

  1. Funding Application Work
    1. Transition to google forms
    2. 2023-2024 SFAC Proposal Application M7
    3. 2023-2024 SFAC Proposal Application SSF
    4. 2023-2024 SFAC Proposal Application EMH
    5. 2018-2019 Form

Changing the character limit to four brief sentences, this forces people to focus on the most important aspects of the proposals and makes it easier to look back at the proposal

FOAPAL skip the FOAPAL question to student orgs but we need that to transfer the money

Are they a registered student org - are you officially affiliated with the university

(Please share what department you are affiliated with or your organization advisor ) - for student orgs

Organization,

Workshop and consultation: people are still submitting the application with questions

Workshop/consultation deadline december 1st - week 9

Meet once with an SFAC member or attend a workshop

Just stress that if they still have questions they can reach out to individual members

A member checks their form before they submit to go over any questions they might have

Have a survey or form where people submit their questions and people answer

Possibly recommend to first time applicants to schedule a one on one with an SFAC member or if time permits work on the application with the applicant at the workshop

Next week talk about quantity and scheduling of workshops so they are preplanned

In the form, have a section where there is the question form

Make sure that the meeting or workshop part of the application is required to move forward with the application

For the historically excluded community student impact box if people choose this : If applicable, elaborate on which historically excluded communities your program is supporting?

Create a little guide for the members during a consultation

Assess the budget sheet for people to fill out and a way for people to fill out the table

Condensing the application and just having different components for the different sections

Draft for SSF, letter c - we can use this and start working from there, how we want to separate the different sections for EMH and M7

Q: Students might not know whether they qualify for SSF. EMH, or M7 so how would we distinguish this

A: Ask a specific question and then when they answer have it jump to a specific page and then list the units that are not going to qualify

These questions are specific and they way they answer will determine how we look at the different orgs

If it is academic related no student fee would be eligible - no SSF or M7

A good question to ask to determine their eligibility

Suggestions for lunch for next week

L & L Hawaiian BBQ

Taqueria Santa Cruz

Woodstocks

Send out a google form - for thursday or the weekend for people to showup

Motion to adjourn - Bara

Second - Jhertau and Marshall

  1. Recap Subcommittees - Update from May 30th subcommittee meeting

Draft questions

        1. Campus Programs Fee: 743.7% (DOS)
        2. Student Media Voice Fee: 438.4% (SOMeCa)
        3. Student Media Council Fee: 357.2% (SOMeCa)
        4. Cultural Arts & Diversity Fee: 233.1%
        5. Student Governed Spaces Fee: 223.0% (SUGB/SOMeCa)
        6. Student Fitness Center Facility Fee: -20% (A&R)
        7. Student Government fee: Cowell (226.2%), Stevenson (314.1%), Porter (919.6%), and Kresge (367.1%)
      1. UCPD Interview Questions 11/18 Final
  1. Future guests and topics
    1. Work on Social Media Project
    2. Plan SFAC Meeting with the Chancellor Cynthia Larive (~Fall 2023) send communication.
    3. Plan SFAC Meeting with Vice Chancellor Akirah Bradley-Armstrong send communication(~Fall 2023)
    4. Member graduation!
  2. Adjournment
    1. Next week is our last meeting of the quarter/year…suggestions for refreshments?