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Fee Transparency Project
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May 11th, 2023

3:00 – 4:30pmKerr Hall 212

AgendaMinutes

Zoom: https://ucsc.zoom.us/j/99731613774?pwd=WDdMZm9DaE02QlphQ3JiVk14WGRwQT09

  1. Welcome & Check-In (5mins)
    1. Check-In Prompt:
      1. Name, Space, Year, Pronouns and Major (if comfortable/applicable)
        1. Cowell, Crown, Merrill, Porter, Kresge, Oakes, RCC, C9, JRL, GSC, GSA, Provost, SUA, Lisa, Lucy, Lydia, Jade, Liz Moya (SAB)

Andy

Marshall

Mel

Gabrielle

Bara

Charlene

Tanisha

Katie

Lisa

Jade

  1. Approval of Agenda and Minutes: Agenda 5/4

Mashall and Gabrielle motions to approve

Mel seconds

  1. Announcements & Updates: (2min)
    1. CSF Spring 2023 Meeting Debrief Andy will go into detail
    2. Election & Vacancy Recruitment We will be missing Stevenson, Oakes, and Kresge reps
    3. SFAC Operation budget review Lucy sent andy the documents and there will be a discussion about that
    4. Subcommittee for large carry-forward units
      1. Meeting time poll Bara has the meeting poll for the subcomittee
    5. Request for invite Jackie into the space to discuss SSF more in detail has been made further communication to be announced. Charlene sent an email to Jackie yesterday inviting her to a meeting on the 25th of May for her to come in and give a brief presentation.
  2. CSF Spring 2023 Debrief (~10 minutes)
    1. CSF Spring 2023 Regular Meeting Agenda (Hybrid) vDraft
    2. UCSA HIV Testing
    3. CSF Stipend Report
    4. New leadership role elected
      1. Chair: Tristan Hicks (UC Davis)
      2. Vice Chair: Luis Garcia Chavez (UCLA)

Linked agenda and notes from the CSF meeting

UCOP budget, housing and basic needs, complaints for social noise of students the courts ruled with the students and it can be used against students

Loans for student housing for UCSC

In regards to grad students, they also have a conversation about housing

Stipends to make sure students have money for housing

Raises for students getting paid

Increases in student fees but they will not exceed 5% but it will not create a disproportionate impact on students

The student union wanted more impact on SFAC and changed the way SFAC would be operating, a lot of people did not want this change

SFAC is neutral and we don’t need that pressure from the SUA and they should be separate entities

Written response to that proposal written in disapproval

Discussion for CSF chair and vice chair, and the ones for next year

Santa Barbra nominated Jhertau as a chair for the CSF space

Sunday mainly talked about the transition process for next year as well as going over the CSF budget and approving them

Discussions for the CSF meetings for next year, Spring will be Santa Cruz but San Francisco wasn’t very present during the meeting so we might host in the fall due to us being next, and winter not being good to travel in.

UC Davis is initiating free HIV testing throughout all campuses, there is a huge disrepancy between who actually gets tested and who has HIV

There was a breakdown on how much it costs for each school and we had the lowest due to us having a measure to support that.

  1. Chair and Vice Chair Election & Membership Recruitment (~10 minutes)
    1. Information about the election from the Bylaws
    2. Election date: May 18th, 2023
      1. Nominations:
        1. Chair: ?
        2. Vice Chair: ?

As an election is established by the chair, people can nominate themselves for the election. Nominate today, election next week.

Co-chair: has the usual meeting as well as a premeeting on the agenda for what to put as well as alternating who is going to make the agenda as well as compile links and look for information to put in the agenda around 3-7 hours working on preparing for the meeting, the chair has a role to be there to give reports and get information from other schools, as well as a member of all of the subcommittees. The chair serves on the miscellaneous and course fee committee.

Vice Chair: Helping make polls, attend the pre-meetings and if there is not someone present vice chair leads meetings and takes minutes, intended to keep track of attendance. The vice-chair serves on the miscellaneous and course fee committee.

There is 2 meetings for miscellaneous and course fees. One for miscellaneous and one for course.

Someone would nominate and you either accept or reject the nomination and then next week you talk about why you would be a good fit for the committee

Nominations:

Mel nominates Marshall for chair and vice chair. Marshall accepts the chair nomination and declines the vice chair.

Bara nominates Andy for a chair position Andy accepts

Marshall nominates Jhertau for vice chair. Jhertau is not present to accept or decline the nomination.

Bara nominates Mel, Gabrielle, Katie, and Tanisha for both positions. Mel declines. Katie will take time to think about it.

There will be a last call on the day of nominations.

    1. Vacant representative in next year:
      1. Stevenson, Kresge, and Oakes
      2. Flyers + Outreach to colleges for recruitment
      3. Cornucopia event.

Charlene has made a draft for flyers for outreach and Charlene will have the flyers ready by next week, and if you're leaving, send the flyers to the student senate. Contact the programming office for the flyers before posting them.

Cornucopia in september maybe so there might be an opportunity to table there. Surveys to make sure people know about SFAC. The signup for cornucopia has started. Lucy and Lydia might have to sign us up. September 26th from 4-7. Email one of the chairs about it if you are interested.

Possibly sending an email at the beginning of the school year

  1. SFAC Operational Budget Review: (20 - 30 minutes)
    1. Documents:
      1. Budget
    2. Reflection on Stipend Increases (Resource Document):
      1. Which options would be best for the committee budget?

We have $30374. Other campuses have a much larger budget compared to us so we cannot increase our budget like we have talked about. $21,000 dollars

We could continue to accumulate carryforwards like we have been for stevenson this year

The model 2 is an annual increase of $500. This would exhaust almost the entire budget.

Model 3 can be sustained for 8 years and exhausts 78% of the operating budget

  • CSF Dues, $1875 annually
  • CSF Travel
  • Programming
  • Meals for retreats, meetings
  • Swag
  • If these models exhaust our budget we should look at the budget and see where we can shift. This should be a priority since we, in comparison to other campuses we have a low budget
  • Higher stipend should be a priority
  • Santa Barbra has a capped stipend, they talked to the budget department saying they need a higher budget to complete the things that they want to accomplish

Reach out to Lucy to talk about budgeting and how we can adjust it.

Wages around campus are being raised, we should fight for the same in this space

Especially since we have so many things we want to accomplish

  1. Review Subcommittees (30 minutes)
    1. UC Berkeley model of review
      1. UCPD Unit Director Report 21-22
      2. UCPD Interview Questions 11/18 Final

Reference these to help us in how we want to go forward with our fees

Take a couple minutes to look at the questions that we are going to ask the various units

    1. List of units:
      1. Campus Programs Fee: 743.7% (DOS)
        1. Passed in 1965/1972
        2. $6 Annual, $2 quarter (FWS), Summer language
        3. “Support for EOP and related community services such as tutorial programs, including EOP scholarships, EOP recruitment as well as tutorial and community services”
      2. Student Media Voice Fee: 438.4% (SOMeCa)
        1. Measure 34 passed in 2008
        2. $12.42 annual, $4.14 quarter (FWS), Summer language
        3. “Provides funding to support and strengthen then diversity of the student voice in television, print, radio, and intermedia by ensuring training and advising for student-run media”
      3. Student Media Council Fee: 357.2% (SOMeCa)
        1. Measure 50 passed in 2011
        2. $9.60 annual, $3.20 quarter (FWS), Summer language
        3. “Provides funding to the Student Media Council for equipment, software, and facilities improvements to support registered campus student media (television, print, and radio), including technical workshops, advising and other media operating costs”
      4. Cultural Arts & Diversity Fee: 233.1%
        1. Measure 49 passed in 2011
        2. $15.75 annual, $5.25 quarter (FWS), No Summer language
        3. “Provides funding that will bring nationally known cultural arts performers and speakers to UCSC and will foster the growth of student-directed cultural organizations such as UCSC’s award-winning Rainbow Theater and the African American Theater Arts Troupe, as well as student-directed cultural arts performances. Fee will fund performances outside the Theater Arts Department.
      5. Student Governed Spaces Fee: 223.0% (SUGB/SOMeCa)
        1. Measure 66 passed in 2016
        2. $30 annual, $10 quarter (FWS), Summer language
        3. “ Provide funding to maintain the Student Union, Student Media Center and Redwood Building. Will continue to keep these facilities open and operating for all students, including the design of all services, furnishings, access, hours, operations and improvement”
      6. Student Fitness Center Facility Fee: -20% (A&R)
        1. Measure B passed in 1996
        2. $45 annual, $15 quarter (FWS), Summer language
        3. “Provides funds for the payment of financing costs to build various new OPERS facilities including a weight training and fitness center, upper east field renovation, pool lights and storage building.”
      7. Colleges to visit: Cowell (226.2%), Stevenson (314.1%), Porter (919.6%), and Kresge (367.1%)
    2. Who is interested? How many members in the subcommittee?
      1. Jhertau
      2. Marshal

Multiple committees looking at different units at the same time, or should we do the units one by one, or have is all look at the different units simultaneously and each give an assessment and ask the committees individually

Could you explain your caryforward amount and how you plan to overcome it?

Three sentence outline leading them toward what their plans are going to be.

In general we would like to know what they are doing with the money, we arent judging, we just want to help.

How many students utilize the services provided and how many students are you serving?

We do not have a final time on the when to meet for us to meet separately for subcommittee work.

Lisa added the capital receive values to the 2 facilities fees listed on the agenda, we might also want to add the SLFF 20275 fee as well since it goes hand in hand with the fitness facilities fee and A&R is responsible for both

Tuesday noon - 1 tuesday has slightly more people

Thursday 6-7:30

Andy on what UCLA does: If there is a huge carryforward they ask students to return the money or use it for something else

Lisa - you can write to the chancellor to reduce or remove the fee until the carryforward is reduced.

Marshall motions to create a subcommittee to go over the 7 facilities on tuesday at the time Bara specifies

Bara seconds

If you have any questions dont hesitate to call or email Lisa

  1. If time permits: Brainstorm future guests and topics
    1. Bringing in past units that submit proposals, preferably in spring.
    2. Discuss units/ fees with large carryforwards, shouldn’t have more than 15-10% of their budget amount, spring week 3
    3. Meeting with the Chancellor Cynthia Larive.
    4. Meeting with Vice Chancellor Akirah Bradley-Armstrong
  2. Adjournment

Marshall motions to adjourn

Mel seconds