Skip to content
Fee Transparency Project
Companion to the official sfac.ucsc.edu (opens in new tab) · About this site

April 6th, 2023

Kerr Hall 212

AgendaMinutes

Present: Andy, Charlene, Mel, Tanisha, Marshall, Gabrielle, Bara, Katie, Jhertau, Lisa, Lucy, Lydia, Jade

  1. Welcome & Check-In
    1. Check-In Prompt:
      1. Name, Space, Year, Pronouns and Major (if comfortable/applicable)
      2. One spring break Highlight?
        1. Cowell, Crown, Merrill, Porter, Kresge, Oakes, RCC, C9, JRL, GSC, GSA, Provost, SUA, Lisa, Lucy, Lydia
  2. Approval of Agenda and Minutes: SFAC_Minute_030923
    1. Mel motions to approve the March meeting minutes, Bara seconds. Motion passes.
    2. Marshall motions to approve the agenda, Jhertau seconds. Motion passes.
  3. Announcements & Updates:
    1. Spring timeline, review worksheet
      1. Planning document
      2. Welcome to spring quarter! We have a new timeline for planning out the next few months.
      3. New meeting time - Thursdays 3- 4pm. It has been shortened to one hour
    2. New meeting date, time, and location.
      1. Thursday, 3:00pm - 4:00pm + location Ker 221
    3. Anticipate CSF winter meeting overview next week
      1. Plus dates of spring meeting 5/6/23 and 5/7/23
    4. Next week's agenda: Right Livelihood Reimbursement Request. Discussion after the total allocation is calculated.
  4. Review rating worksheet tabs
  5. Updated documents/ information from tabled proposal:
    1. Emailed to units with missing items, budget sheet and attendance to workshop, to provide before April 03 deadline.
    2. Updates:

Matchbox Magazine. Missing confirmation of attending a workshop. No response. Emailed twice on 3/14 and 4/4

        1. Mel says that Matchbox is a systemwide organization and might have other sources of funding on campus.
        2. Mel motions to not fund Matchbox. Bara seconds. Motion passes.

Diverse Scientific Series. Attended workshop in January.

Communicating Research Effectively. Budget document received and uploaded to folder.

VSA. Missing confirmation of attending a workshop. Response: “we were unable to meet with any members due to scheduling conflicts. I hope that this brings clarity to the omitting the committee member.”

        1. Melanie shares that VSA received SOFA funding. Lucy shares they have funded VSA at least twice through the Vice Chancellor’s office for different events.
        2. Jhertau supports giving leeway for student groups, since that is a focus this year.
          1. Discussion on if this sets a precedent for future years.
    1. Jhertau motions to fund the minimum of $700 with a stipulation of requiring meetings in the future.

Melanie suggests adding a stipulation of going to a fall workshop to receive funding.

Lucy offers to meet with the students in the spring so that the group can be confident going into fall.

    1. Jhertau remotions to fund 1,500 with the stipulation that they meet with Lucy in spring quarter.

  1. Arts Professional Pathway. Budget document received and uploaded to folder.

  2. Discussion for tabled proposals:

      1. Tabled Proposal Notes and Materials
      2. Review and Motion to approve the suggestion
      3. Continue to revisit proposal #35, #49, #67, #10 and #53.
      4. #3, Matchbox - discussion what funding has been achieved.
        1. Katie says that SOMeCA was able to give funding, but SOMeCA funds all 13 literary organizations.
        2. Lisa notes that there is a student media council fee that has nearly $500,000 in carryforward every year. Not sure if it qualifies, but is large.
      5. #11,
        1. Gabrielle notes this impacts fewer students, and not a priority for her.
        2. Mel proposed 4,500 for minimum student stipends.
      6. #14,
        1. Discussion about course and requirements.
        2. Charlene notes this may set a precedent for future proposals that might have submission opportunities. It is involved with a core academic requirement.
          1. Jhertau agrees.
        3. Andy, Mel agree.
        4. Suggestion $1,300 if missing item is received
      7. #16,
        1. Suggestion $0
      8. #22,
        1. Suggestion $13,177 if missing item is received
        2. Andy motions to fund for 10 undergraduate students.
          1. Jhertau objects and suggests 8 undergrad students, as there are other proposals that received the minimum student staff.
      9. #28,
        1. Suggestion 17? Stipulate if missing item is received
      10. #35,
        1. Two suggestions:
          1. $2,390 Vote by Bara (3 favor, 0 abs, 4 deny)
          2. $0 Vote by Andy (4in favor, o abs, 3 deny)
      11. #49,
        1. Their minimum is for student stipends.
        2. Motion to fund minimum amount for student stipends… motion passes.
      12. #67
      13. Motion to re-address #10 (already has money allocated from DSAS, can they receive more or )
      14. Motion to re-address #53 (more research was done, to see that programing would go to external drc events so wouldn't actually fall under class 1)

  3. If time permits: Brainstorm future guests and topics

    1. Bringing in past units that submit proposals, preferably in spring.
    2. Discuss units/ fees with large carryforwards, shouldn’t have more than 15-10% of their budget amount, spring week 3
    3. Meeting with the Chancellor Cynthia Larive.
    4. Meeting with Vice Chancellor Akirah Bradley-Armstrong

  4. Adjournment

    1. Charlene motions to adjourn the meeting, X seconds. Motion passes.