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Fee Transparency Project
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January 26th, 2023

Kerr Hall 061

AgendaMinutes

Present: Charlene, Andy, Jhertau, Gabrielle, Katie, Stephanie, Bara, Mel, Marshall, Flora, Lisa

  1. Welcome & Check-In
    1. Check-In Prompt:
      1. Name, Space, Year, Pronouns and Major (if comfortable/applicable)
      2. Check in Question: What is your “comfort” album or artist?
  2. Approval of Agenda and Minutes: SFAC_Minutes_011223
    1. Mel motions to approve the minutes, Flora seconds. Motion passes.
    2. Marshall motions to approve the agenda, Jhertau seconds. Motion passes.
  3. Announcements & Updates
    1. Funding call has stopped receiving proposals
      1. There was a Qualtrics glitch and two proposals were submitted separately despite attempting to submit online. Both were accepted.
      2. Around 76 proposals were submitted, $2.6 million in requests. The committee has roughly $800,000 to allocate.
    2. Recap workshop
      1. Discuss new communications with your member space.
    3. Vice Chair vacancy (please consider running for next quarter)
      1. SFAC Handbook 2015-16.pdf
      2. Retreat scheduled for this week, are you still able to attend?
        1. Sunday January 29th 9:30am -11:30am
  4. Review rating worksheet tabs
    1. Go over.
    2. 1-2 proposal examples
      1. Charlene walks the group through a submitted proposal.
    3. CSF limitations document
      1. Charlene and Lisa review programs and units that cannot be funded by student fees, as well as what can be “majority” funded.
      2. Lisa can also share carryforward numbers when appropriate.
      3. Andy shares that in his experience, the student impact section is the most significant in his reading.
    4. Charlene reviews what the proposals look like this year.
      1. Lydia will review if the direct Qualtrics link can be shared.
    5. Jhertau requests an additional week day, committee members agree.
    6. One weekend may be feasible.
  5. Lisa's item: 2023 Summer Session Campus Fees.
    1. Campus Based Fees Summer 2023 - SFAC Review.pdf
    2. Every year prior, SFAC has an opportunity to look at summer campus based fees and make recommendations for each year. Charges are based on services open and operating. The Chancellor ultimately approves the levels, usually at the end of January.
    3. Last year, SFAC agreed to a biannual process.
    4. This year’s summer fees charge at $333.90.
      1. The only fee changing is the transit fee, the fee language calls for increases every year.
    5. SFAC will probably revisit this in spring and make recommendations for the next year.
  6. (Future in-person meetings: do we want to continue to meet here?
    1. Kerr Hall directions
  7. If time permits: Brainstorm future guests and topics
    1. TAPS to meet Dan Henderson this quarter
    2. Andy suggests bringing in past units that submit proposals, preferably in spring.
    3. Discuss units/ fees with large carryforwards, shouldn’t have more than 15-10% of their budget amount, spring week 3
  8. Adjournment
    1. Charlene will send out a poll to determine adding additional meetings or extending Thurday’s meetings. Please respond as soon as possible.