Fee Transparency Project

Present: Brynna Downey, Lydia Jenkins-Sleczkowski, Bara Mudita, Charlene Proo, Gloria Qiu, Kayla Gomez, Lisa Bishop, Lucy Rojas, Emily Montano, Maryann Godje, Matthew Sarti, Vivian Pham, Stephanie Herrera

Welcome and Introductions
1. SFAC Community Agreements
Approval of Agenda and 1/10/2022 Minutes
1. Mathew motions to approve the agenda, Maryann seconds. No objections, motion passes.
2. Vivian motions to approve the minutes, Mathew seconds. No objections, motion passes.
Announcements & Updates
1. Miscellaneous and Course Fee Advisory Committee potential dates
  1. Wednesday, March 9th 10 a.m. to Noon
  2. Friday, March 11th 10 a.m. to Noon.
  3. Monday, March 14th 1 to 3 p.m.
    1. Let Brynna know the dates that are available for you
    2. Lucy explains it's two meetings, one for course fees and the other day for miscellaneous fees.
2. Other announcements
Funding Call Deliberations
1. Ratings worksheet
2. Discussion
  1. Appropriate uses of SSF and M7 funds
  2. Inappropriate for SSF funds
  3. Plan of action
    1. Brynna explains to remind yourself how you can allocate 150k for each third in advance for the meeting
    2. Mathew asks if dividing into third makes it equal rather than equitable and if possible to weigh differently
    3. Brynna answers yes to weighing the proposals differently.
    4. Brynna says anything we fund has to be important but complementary to the student experience
    5. Brynna goes through the list of things SFAC cannot fund
    6. Gloria asks how SFAC would be able to tell if we are not going to give them a majority
    7. Lucy responds that it can be based on either the function or the program. Not going to be a hard and fast rule every time, depending on each department. Look at each nature specifically to be able to tell.
    8. Brynna says it will be on a case by case basis and keep in mind what to flag.
    9. Maryann asks if SFAC can discuss which one are flagged and if Brynan said if SFAC have to give 10%
    10. Brynna responds 10% was a random number used as an example.
    11. Lisa says it depends on what it is and will be a case by case basis
    12. Brynna explains the format of going through each proposal
    13. Stephanie says the biggest thing for her was conflict of interest.
    14. Brynna says it is important to have a well rounded people because there are many possible conflicts. See’s everything else as a benefit
    15. Vivian noticed a lot of department requests and curious on the funding for that and what if they get other sources of funding
    16. Brynna responds that has crossed her mind too and that she does not really know
    17. Maryann gave an example of where she noticed this
    18. Gloria wonders if some proposals did not get sufficient funding and were not getting it from other sources, how did they initiate the program? An example would be iGEM, only gave the 2k last year and they specided they did not relieve more funding other than grants.
    19. Charlene spoke with iGEM and they said last year although SFAC did not give them sufficient, they were able to secure funding from other grants and this year they did not apply for any other scholarship and grants currently
    20. Maryann stated it was also difficult to determine numbers for ones that didn't provide a min amount, or ones that said they would rather be fully funded instead of partially funded
      1. Brynna agrees with Maryann
    21. Brynna says to make a notes of what are things we can tweak for next year
    22. Kayla asks what the thirds number is based on
    23. Brynna says SFAC is open to any other way to not be biased toward the first and last proposal
    24. Charlene says last year we weighed them, deciding eligibility, and rated them and wondered if the group would be interested in receiving them in a sense where we all look at the rating we gave them not in the rating they came in
    25. Gloria asks if there is a note section if unable to attend the meeting
    26. Brynna says to tell her if she has your permission to share the contents of the notes you take in you sheet to link it to the main sheet
  4. Proposals 1-22
    1. Alvin says he likes the breakout room method
    2. Vivan agrees and thought the discussion was very productive
    3. Maryann asks if we would have the same people next week or if it would be different
    4. Goal would be two weeks from today to discuss the next batch
    5. When things can be in person again we might to in person reading parties
Adjournment
1. Charlene motions to adjourn, Alvin seconds. No objections, motion passes.

Upcoming Guests/Topics:

Summer Campus-Based Fee Levels
Elimination of CBF Policy (Lisa and Diane Lallemand)
DSAS Space Initiative (Lucy)
SUGB, Student Union Governance Board
On The Margins, Daniela Obeso (coaching, care circle)
Referenda presentations (February)