Fee Transparency Project

Present: Alvin Ho, Andy Huynh, Brynna Downey, Charlene Proo, Emily Montano, Gloria Qiu, Isaac Karth, Lisa Bishop, Lucy Rojas, Lydia Jenkins-Sleczkowski, May, Sue Carter, Vivan Pham

Welcome and Introductions
Approval of Agenda and April 27 minutes
1. May motions to approve the agenda, Isaac seconds. No objections. Motion passes.
2. Alvin motions to approve the minutes, Vivian seconds. No objections. Motion passes.
Funding Modifications from 2018-2019
1. Discussion
2. Brynna explains how last years SFAC approved the one year extension
3. Lydia explains context for the funding modifications and why the money been sitting around for a while
4. Brynna asks the thoughts from SFAC for granting these modifications after three years
5. Lucy provides the responses of the organizations she emailed and reminded about extra funding and the impact of crucial initial communication from these organizations from the 2018-2019 year
6. Career Center
  1. Brynna asks for comments and comments. Alvin clarifies that the SFAC rwearef from 2018-2019 supposed to be used by June 2021. Brynna clarifies this is correct since SFAC granted a one year extension last year to these organizations
  2. Charlene is okay with granting this extension
  3. Lisa asks what they are planning to do with the $14,000 balance since they went to the conference. Lucy clarifies that they spodnered and produced the conference and did not attend and how it was a series of events. May have executed some events but not all of them.
  4. Lucy comments how there is no reason how they cannot buy these computers by the end of this year. Brynna has the same thought and some people use the pandemic as an excuse but may be a good reason. Lisa adds how she is also unsure how they would not be able to buy computers in the 2018-2019 year. Brynna explains how it is responsible to not hold onto money in this way.
  5. Isaac asks how much does that all up to and how much are we still short on. Brynna replied SFAC is short $27,000 from $40,000 since SAFC received $14,000 back from an organization. Brynna adds if we do not deny a request we would be able to allocate all these organizations
  6. Alvin’s concern is if they would be overriding the previous SFAC decision. Also think if SFAC can extend it to December 2021. Lucy believes it is good to evaluate the proposals but asks if it would be better for SFAC to have a standardized approach or middle place where we can give folks one quarter of regular operations so it is not lingering and would give folks more of a motivation. On the back end for tracking, spending, and left, it is getting hairy. If SFAC has an end date it would give SFAC a more clear funding for next year. Lucy does have a concern to give another year extension. Brynna points out ⅔ requests that came in are asking just for a summer extension of this year. Isaac thinks it is a good idea to respect precends and should not be concerned about overriding SFAC from last year. Isaac thinks SFAC should not be too worried about divisions made that far back when the situation has changed. May agrees with Isaac’s point.
  7. Gloria is leaning for SFAC to get the money back because of time and since they could have purchased the computers last year or the year before. If SFAC would extend there is a possibility the ten grand would sit there. Brynna explains how the proposals now did have the pandemic situation in mind.
  8. Vivian is leaning toward the summer extension
  9. Isaac asks if SFAC gives them the summer extension and they do not spend it in the summer where would that money go? Lucy answers how balance would pool into next year's balance unless they establish a committee. Brynna states to keep in mind the other two requests would like to spend the money in the summer.
  10. Lucy asked the director of AARCC to resubmit the request since they got other funds and would not think it was appropriate for funds they already paid for through other funds, removing part of the activity that has been funded. Brynna says this is a good point.
  11. May motions to grant summer extensions to all 2018-2019 requests. Isaac asks Lucy if this would complicate things for her. Lucy responds it depends how many requests come in. Lucy would like for SFAC to respond proactively when the requests come in. That would create more communication to manage. Important to clarify the summer extension. Brynna says it makes sense for SFAC not to announce and important to put a date on summer. Questions if we want to think how it would help next year's funding call. Can put September 15 deadline or end of summer quarter. Alvin prefers summer quarters. Vivan agrees with the summer quarter.
  12. Brynna asks if she approves for the end of summer date to be part of the motion. May responds yes. May comments that she would not want groups who do not know about the opportunity to reach out and would like to know if there can be any outreach done. Brynna replies that this is a good point. Important to note that initially the committee did not provide a unilateral extension. Lucy comments how SFAC currently has information on our website with instructions on how to request extensions. Isaac asks if any of these groups are asking for money this year. Brynna replies how they put in the exact same request for FRED facilitators. Isaac comments how it feels odd to spend a lot of time to give them these extensions since we will fund this extension by taking away the amount for this year's allocation. Brynna asks if this impacts the motion we have at hand and Isaacs' decision. Isac replies yes but unsure what way right now. His inclination is to say no and to give them the money this year. Brynna life would not be a unitalitae decision but to deny the program since they have one in the works? Isaac says yes or denies all of them unitaelital.
  13. Gloria wants to go abc to the first one again. They spent money for the 14k for the LGBTQ series and asked if taht was left over. Brynna says this is correct and they used 10k already. Gloria asks if they wanted to use this money for future programming. Brynna replies this with a yes but could have been able to put some of the series but not all. Unless they put a request to put a modification they still have this remaining amount of money. Gloria worries if these organizations would still be not able to use the awarded money since they do not have the LGBTQ series over the summer. Would make sense to put the money back into SFAC to increase the budget.
  14. Alvin’s motion to grant the summer funding requesting for POC sustainability collective and for FRED. Isaac seconds. No objections, motion passess.
  15. Isaac seconds May’s motion with the understanding to request only for summer but not further. Brynna questions if SFAC wants the career center to be an exception and give them the opportunity to spend it over the summer. Lucy says if there is agreement if we are providing a summer extension and asks if there is still a date and can offer them a summer extension and asks if they can purchase their computers and if not alert SFAC ASAP. Alvin inputs by August 31st. Concern for the career center is that they have not bought their computers for one-two years and concerned if they will not use this money by August 31st. Lucy commented how computer prices can change.
  16. Isaac says given what Lucy suggested, Isaac would like to make a motion requiring they spend it by August 31st and they can return the funding to SFAC. Gloria seconds. No objections, motion passess.
7. AARCC
8. PoCSC
Revisiting previously funded proposals
1. Overallocated: -$27,191.15
2. Ranked Evaluation spreadsheet
3. Second pass of highest funded proposals:
  1. #34 College Guides: Welcoming and Mentoring First Year and Transfer Students to UCSC: Currently allocated $20,000/$121,290 for $2k per college.
  2. #19 Graduate Student Diversity, Wellness, and Retention: Currently allocated $19,182.16/$120,493 for one graduate student including salary and benefits (asked for six graduate students).
  3. #25 F.R.E.D (Facilitators for Racial and Ethnic Diversity): Currently allocated $18,995/$28,132 for two FRED facilitators and the FRED Student Program Coordinator (asked for four facilitators).
  4. #23 Student Parent Meal Plan: Currently allocated $18,000.00/$24,311 for total food costs.
  5. #2 SlugCents Financial Literacy Program: Currently allocated $11,752.24/$155,487 for one peer mentor at 90%.
  6. #18 Underground Scholars Outreach and Recruitment Program: Currently allocated $11,422/$18,186 for two students + supplies (asked for three students).
  7. #36 Disability Community Building and Destigmatization Programming: Currently allocated $10,612 for programming items #2-Disability Identity Events and #3-Student Resiliency workshops.
  8. #17 Resource Centers Year End Ceremonies: Currently allocated $9,700/$29,000 for roughly a third of what was asked for.
  9. #1 Global Programming: Currently allocated $8,304/$77,313 for all of the student employees.
  10. #7 Personal Care Pantry @ STARS-Services for Transfer & Re-entry Students: Currently allocated $7500/$7500.
  11. #13 Quarry Amphitheater Production Academy Fall 2020/Spring 2021 Concert: Currently allocated $7,500/$60,000 for one student employee (out of eight) and some talent fees.
  12. Brynna explains the SFAC rating worksheet and the kinds of distribution SFAC would want. Alvin suggests SFAC can do a 10-20% shave off of everyday and make it a requirement of what they would have to spend this on. Brynna adds that SFSC gives them a flat number with no restrictions. Isaac’s impression that for a bunch of them that would push them below viability. Should check each one individually and check if it is still viable. Brynna asks if SFAC wants to revisit the requests that have been allocated. Isaac says yes. Gloria agrees and gentle agreement is now present.
Adjournment
1. Gloria motions to adjourn, May seconds. No objections. Motion passes.

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