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March 10th, 2021

AgendaMinutes

Present: Brynna Downey, Charlene Proo, Isaac Karth, Andy Huynh, Gloria Qiu, Alvin Ho, Mathew Sarti, Venkatesh Nagubandi, Vivian Pham, Lisa Bishop, Lucy Rojas, Lydia Jenkins-Sleczkowski

  1. Welcome and Introductions
  2. Approval of Agenda and March 8 minutes
    1. Isaac motions to approve the agenda, Gloria seconds.
    2. Alvin emotions to approve the minutes, Vivian seconds.
  3. Funding Proposal Discussion
    1. Links
      1. Google folder
      2. Ranked Evaluation spreadsheet
      3. Running document
      4. Previous award summary (as of March 2, 2021)
      5. Suggestions for next year
    2. Breaking Even
      1. Discussion of SFAC operational carryforward of ~$20,000
        1. Brynna recaps that all proposals have been reviewed and discussed.
        2. The group started revisiting proposals on Monday, this will continue today and early in Spring quarter.
        3. Lucy shares that the 19-20 carryforward is $19,394 from a few years of accumulation as of June 30, 2020. This year, SFAC started off with $30,000 of operating budget. There is low risk in allocating the full carryforward to the call.
        4. Alvin says he would only like to spend $10,000 of the carryforward and would prefer to cut the allocations more.
          1. Mathew asks what the other $10,000 would be used for.
        5. Isaac asks what the operating budget is currently? $36,842.21, including carryforward.
        6. Mathew is comfortable putting the full carryforward into the call. Vivian agrees.
        7. Mathew motions to put $20,000 from SFAC’s operating budget into the funding call, Vivian seconds. No objections, motion passes.
    3. Revisiting previously-funded proposals
      1. Lucy, #37, First-Generation *Graduate Student* Programming
        1. Lucy shares that in the last few weeks, there have been some organizational changes that impact the First Generation Initiative. FGI was originally housed out of SSERC, but recently SSERC has moved into the Social Sciences division. FGI is embedded within SSERC because the faculty director of the research center has research around first generation students. The programming and support will stay within DSAS. The proposal submitted to SFAC may not have the same standing next year.
        2. Aaron Jones with EOP will be heading FGI in the future. He has asked to rethink how the proposal will look in the future.
        3. Lucy suggests that SFAC fund the $20,000, and invite Aaron to submit a spending plan by fall quarter.
        4. Mathew asks how much was originally set aside? $23,921 for student employees and stipends.
          1. Lucy says that this can be reflected in the new spending plan for Aaron. SFAC can place any parameters on the funding.
        5. Isaac is in favor, thought the exact figure may be revisited in the “shaving down” process.
        6. Mathew suggests reducing it to $20,000, with the new stipulations.
        7. Isaac motions to change the funding amount to $20,000 with discussed open ended nature, and follow up with EOP, Mathew seconds. No objections, motion passes.
      2. #3 Slug Support Graduate Student Case Manager and Emergency Fund
        1. Isaac proposes to reduce the allocation by 10%, reducing by about $5,000.
          1. Gloria supports this.
        2. Isaac motions to reduce the figure to $43,551, Gloria seconds. No objections, motion passes.
      3. #12 Connecting UCSC students and Latinx Farmworker Families in Watsonville and Salinas for Environmental Justice
        1. Current allocation is $28,000 for student employees.
        2. Isaac asks what it would look like to fund only 8 interns? It drops it by $1500.
        3. Charlene asks what it would look like to fund 5 POCSC interns? It would cut it in half.
        4. Mathew motions to fund $21,000 for student employees, Charlene seconds. No objections, motion passes.
      4. #33: EOP Textbook Lending Library Student-Staff Salary Request
        1. The committee considers reducing the amount allocated for student employees.
        2. Mathew asks if SFAC needs to specify? Brynna says no, it can be helpful to just provide funding and trust proposal authors to use it in the best way they see fit.
        3. Lisa notes that SFAC previously voted on Option B of the proposal.
        4. Mathew motions to fund half of student employees for $17,355, Gloria seconds. No objections, motion passes.
      5. #42 Crossing the Finish Line
        1. The committee previously allocated $26,904.96 for 3 students.
        2. Charlene says she does not want to modify the allocation for this proposal, as reduced staff may create a larger workload for the program.
        3. Discussion about why SFAC specifies what funding should go towards.
        4. Gloria is in favor of reducing the amount. SFAC has overallocated their budget, and recognizes the scarcity of available funds.
        5. Mathew suggests $25,000.
        6. Alvin motions to not change the allocation, Charlene seconds. Mathew objects.
          1. Mathew says that he would prefer to shave off funding, and that it does not make sense in this context.
          2. Alvin says that the current funding amount for student employees is already low.
          3. Charlene says that giving a lower amount doesn’t necessarily mean that the program will operate differently.
          4. 4 Yes, 3 No, 1 Abstention
          5. Motion passes to keep funding at 26,904.96.
      6. Alvin suggests to look at lower funded proposals. Alvin proposes revisiting #5 Honoring Missing and Murdered Indigenous Women and Girls
        1. Charlene suggests cutting meals, Mathew suggests shirts.
        2. Gloria says she would like to see other units support this program. She wants to support the foundation for it to be a strong event, with others supporting T-shirts and other supplies.
        3. Alvin motions to fund 4750 for the speaker fees, healing circle leaders, KZSC radio announcements, and ADA accommodations for XX, Charlene seconds.
          1. Alvin is not convinced.
        4. Lucy asks if college senates fund only student programs?
        5. Isaac chats: Maybe for next year we should explicitly include Gloria's statement about SFAC prioritizing funding that will give projects a good foundation and suggest that they be prepared to look for more funding. Something for next year's SFAC to discuss.
      7. Vivian asks to revisit #31 Sister Solidarity, as it is similar to the previously discussed proposal. Currently funded for $5,000.
        1. Alvin thinks that 5,000 is fine.
        2. Vivian changes her mind. She is comfortable with the 5,000 allocation intended towards speaker fees.
      8. Slugcnets
        1. General funding for student employees
  4. Announcements & Updates
    1. Scheduling Spring Quarter Meetings
      1. Please fill out your availability!
  5. Adjournment
    1. Andy motions to adjourn, Isaac seconds. No objections, SFAC is adjourned for winter quarter.

Upcoming Guests/Topics:

  • Funding modification request from Steve McKay
  • Funding Modifications to Right Livelihood College from 2019-2020
  • WAVESS/STARS 19-20 Funding Request Modification
  • Director of Budget and Resource Management Kimberly Register
  • TAPS Annual Budget Review