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February 18th, 2020

AgendaMinutes

Present: Lydia Jenkins-Sleczkowski, Brent Insua, Lucy Rojas, Adam Selcov, Elliot Lewis, Yuhao Chen, Lisa Bishop, Chase Hayes, Veronica Mitry, Esther Chung, Brynna Downey

  1. Approval of Agenda and Minutes
    1. The meeting begins. There is no quorum. Approval of agenda and minutes are tabled.
    2. We have now returned to agenda item at 3:06pm
      1. Brents motions to approve agenda, Eliot seconds.
      2. Brents motions to approve last weeks minutes, Ester seconds.
  2. Announcements and Updates
    1. Announcements
      1. No announcements
  3. Funding Call
    1. Materials and Resources
      1. Numbered Folders
      2. Rating spreadsheet
    2. #35 Resource Centers Year End Ceremonies
      1. $29,000 for one year
      2. SSF or M7
      3. All 6 Resource Centers
      4. Brynna’s feedback via email: “835 students is a lot, and graduation means a lot. Testimonial of "seeing their friends graduate influenced their decision to stay at UCSC" is big. These have happened in the past, how were they previously funded? Big outstanding question for me. I was thinking a minimum of $5,000.
      5. Last year SFAC funded $12,000 for Year End Ceremonies.”
      6. Elliot says she wishes we had more information.
      7. Adam says that he doesn’t know too much about the ceremonies. He asks whether students can participate in more than one ceremony?
      8. Lucy says that
      9. Elliot says that the proposal was lacking content.
      10. Chase says that from practical perspective, college commencement has a max number of tickets per graduate. As a first generation college student, Chase anticipates, for instance that he will have more than 6 students.
      11. Lucy responds to Brynna’s question about how the ceremonies have been funded in the past.
      12. Elliot asks how we feel about fully funding $29,000 for one year? Adam is opposed to funding this amount. It is much higher than what we funded last year. Adam would be fine funding what we did last year, $12,000.
      13. Chase is not opposed to the full $29,000; half would be reasonable as well. Chase would not support anything less than $12,000.
      14. Yuhao says that we should fund half.
      15. Brent asks how do committee members feel about $20,000? Elliot responds she would like to fund $14,500 (half of one year costs). Adam seconds the motion. Lydia says we will put a placeholder for a $14,500 allocation and return to this time when we have quorum.
      16. Return with quorum
        1. Adam motions to fund above tabled motion, No objections, Motion passes.
      17. #35 allocated $14,500
    3. #14 Global Programming
      1. $46,968.00 for one year
      2. SSF
      3. Global Engagement
      4. Brynna says — Seems like they put on a lot of varied programming and workshops, so they're dreaming big and have the infrastructure to do it. I'm not entirely sure why SFAC is funding all of this. They mentioned MISC fees, so are there no other places on campus to fund global programming? All of it sounded useful, the only problem is it's a lot of money. Perhaps a starting point is not funding the Day Trips (~$16k).
      5. Adam says he will partially fund — weekly, biweekly, monthly, payroll, orientations, no day trips, no education week, no workshop, no mentorship programs, no miscellaneous.
      6. Lisa says last year they asked for $27,869, we funded $18,070, all but day trips and other events, in addition to something about mentors
      7. Chase says last year they hired a Program Coordinator and this year they might be asking for more to pay for that.
      8. Adam motions $14,605, for weekly, biweekly, monthly, payroll and orientations. Motion is seconded.
      9. No objections, motions passes.
      10. #14 allocated $14,605.
    4. #56 Funding Slugbotics' ROV for the international MATE Competition
      1. $5,000 for one year
      2. SSF or M7
      3. Slugbotics (student org)
      4. Brynna wrote via email: “The club has 70 undergrads, offers STEM opportunities and training, all of which are useful. They're asking for less than total cost, they'll participate in giving day, they'll ask local companies, etc., so I think that funding at the full $5,000 should be okay.”
      5. Adam and Brent agree
      6. Adam motions to fully fund, Brent seconds.
      7. No objections, motion passes.
      8. #56 will be funded at full amount.
    5. #45 Southwest Asian and North African Student (SWANA) Programs Intern
      1. $12,881 for one year
      2. SSF or M7
      3. Asian American/Pacific Islander Resource Center
      4. Brynna wrote via email: “There's a typo in the budget sheet. It says the Fall intern will work 10 hours/week for just the Fall quarter, but the Winter & Spring intern will work 20 hours/week for each of the quarters. The proposal clarifies that they want to hire one non-work study student for 10 hours/week. This means that the payroll should be $1300+$2700 = $5000 not $6700. They have a well thought-out description of wanting to put on more programming and wanting to hire a student intern to do it, so I'm fine funding them ~$12,900-$1,700 (over calculation) = $11,200.”
      5. Adam does not have a strong preference and thinks we give flexibility to the org to use funding how they seem fit.
      6. Elliot motions to fund $5000 with no preference. Brent seconds.
      7. No objection, motion passes.
      8. #45 allocated $5000
    6. #53 Pathways to Research (P2R) Program Proposal
      1. $152,348.78 for three years
      2. SSF or M7
      3. Educational Opportunity Programs (EOP), Pathways to Research
      4. Adam and Brynna agree to fund $20,000 for the undergrad pay
      5. Chase asks if we would be willing to fund the grad salaries
      6. Lydia says we cannot pay the fee remission for graduate students
      7. Adam says maybe fund half of undergrad and grads because funding both in full might be too much.
      8. Brynna points out that the proportion of pay is not equal between graduate and undergraduate students.
      9. Chase rescinds his motion.
      10. Brent says if we fund 75% of the ask, it would be $33,000
      11. Adam suggests $25,000 with no restrictions
      12. Brynna motions to fund $25,000 with no restrictions (except for student fee remissions), Adam seconds.
      13. No objections, motion passes.
      14. #53 allocated $25,000 to be used however they’d like, excluding the student fee remission line item.
    7. #38 Sister Solidarity 2021
      1. $10,045 for one year
      2. SSF or M7
      3. Women’s Center
      4. Adam’s notes say 1 intern and programming for $6,049
      5. Brent agrees
      6. Brynna would be comfortable fully funding.
      7. Chase is unsure about funding honorarium.
        1. Lisa clarifies that student fees can be used to fund outside individuals when they are part of programming costs.
      8. Chase motions to fund $6,045 not including honorarium, Adam second. [on February 25, 2020 we discussed revisiting this proposal later when we do the final discussion and vote].
      9. No objections. Motion passes.
    8. #4 UCSC Pre-Health Fair
      1. $4,060 for one year
      2. SSF or M7
      3. Career Center
      4. Adam notes that some of the budget lines seem exaggerated.
      5. Lydia not comfortable funding the extra cost because it is not specific, Elliot agrees
      6. Adam motions to fund $2,710 (not funding name tags, souvenirs, extra costs, half food), Brynna seconds.
      7. No objections. Motion passes.
    9. #23 Student-Initiated Round Table Dialogue Series
      1. $28,606 for one year
      2. SSF or M7
      3. Student Organization Leadership Council (student org)
      4. Chase notes that a lot of the budget is for guest speakers and fees.
      5. Brynna says that it seems unrealistic that it would take 90 hours of work to coordinate these events.
      6. Elliot asks how we feel about funding student interns and supplies.
      7. Brynna says it should be more like 3 hours per week for a total of $1,034 for student employees
      8. Including supplies would be $1,284
      9. Brent motions $1,284 (student employee 3hr/week and supplies) and a second from Esther.
      10. No objection. Motion passes
    10. #28 Renaissance Scholars WAVESS Program: New Student Orientation for Renaissance Scholars
      1. $23,664 for three years
      2. SSF or M7
      3. Renaissance Scholars and STARS
      4. Chase suggests funding for one year.
      5. Brynna agrees with Chase.
      6. $7,888 is the cost for one year of the program.
      7. Brent motions to fully fund one year of the program at $7,888. Second from Esther. No objections. Motion passes.
    11. #51 Funding For UCSC Model United Nations Travel Team
      1. $10,154 for one year
      2. SSF or M7
      3. Slug Model United Nations (student org)
      4. Brent suggests we fund three trips, Berkeley, Merced, and USC for a total of $5,559.
      5. Chase suggests funding half as well. This follows the approach to most other proposals. Chase motions to fund $5,077.00, half of the proposal amount at the student organization’s discretion, all for travel. Brent seconds the motion. No objections. Motion passes.
    12. #48 Promoting mental health and wellbeing through resilience training and launch of a resilience peer educator program for undergraduate and graduate students
      1. $167,438 for one year
      2. SSF
      3. Radical Resilience
      4. Discussion regarding the implementation timeline. Discussion regarding the difference in pay for the positions that are mentioned in the proposal.
      5. Based on Brynna’s assessment that there was a clerical error on the timeline (number of weeks listed was 90 weeks - this probably means 30 weeks to coincide with the length of the academic year).
      6. Brynna says that one idea she had was to fund half of the undergrads and half of the grads. Including these costs and programming costs would result in a total allocation of $31,300.
      7. Chases suggests funding three undergrads ($12,600) and one graduate students ($5,100) + programming for a total of $22,900. Elliot is supportive of this model.
      8. Esther motions to fund $22,900 for three undergrads, one graduate student and programming (assuming 30 weeks per year). Elliot seconds the motion. No objections. Motion passes.
    13. #39 Supporting STEM Graduate Student Training and an Undergraduate Transfer Student Workshop
      1. $52,500 for one year
      2. SSF
      3. Institute for Scientist and Engineer Educators (ISEE), Professional Development Program (PDP) and the Workshops for Engineering & Science Transfers (WEST)
      4. Elliot asks whether a report is available for how they used the funds last year? It sounds like they are saying that when possible, they are including outcomes from last year in this year’s proposal. Lydia adds that we won’t know exactly how last year’s allocation was spent until the groups comes to seek reimbursement this year, by June 1, 2020.
      5. Elliot suggests that we fund half of the proposal. Perhaps we fund 7 or 8 graduate students.
      6. Brynna asks whether we have incorporated benefits costs appropriately into our discussion today?
      7. Brent motions to table discussion to our next meeting. Elliot seconds the motion. No objections. Motion carries.
    14. #11 The MINT (Matriculating, Influencing, Networking, Triumphing) Program - Tabled to next meeting.
      1. $45,145 for one year
      2. SSF or M7
      3. UCSC Women’s Center
  4. Adjournment
    1. Elliot motions to adjourn. Esther seconds the motion. Motion carries.

Next meeting: February 25, 2020, 2:30 - 4:30 pm

Guests:

  • Referendum Authors, 2/25/20