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October 2nd, 2019

AgendaMinutes

Present: Lydia Jenkins-Sleczkowski, Brynna Downey, May Alverez, Eliott Lewis, Adam Selcov, Lisa Bishop, Isaac Karth, Lucy Rojas, Chase Hayes, Venkatesh Nagubandi

Special Guest: Vice Provost Jaye Padgett

  1. Welcome and Introductions
    1. Approval of Agenda
      1. Brynna moves to approve the agenda. Isaac seconds the motion. Motion passes.
    2. Lydia welcomes everyone to the first meeting of the year.
    3. Introductions
  2. Visit with Vice Provost Jaye Padgett
    1. Jaye explains that as the Vice Provost he leads the Student Success Division and also leads student success initiatives across the campus.
    2. Student Success Organizational Chart
    3. Jaye explains that he has been developing a comprehensive student success plan for the campus. On the academic side, there are priorities that involve improving courses that have high D & F outcomes, equity gaps related to outcomes, etc.
      1. Another priority area is to do things that make it easier for students to find the major that is best for them, and to help ease the transition from one major to another.
      2. Use of data is key to inform practices. For example, only recently, do we have data that departments have access to that show graduation and retention rates by ethnicity, race, etc.
      3. Outside the classroom, there are efforts related to mental health, climate and diversity, and career success.
    4. Questions
      1. Adam says that he has heard from some people that there are issues with a major without a minor component and vice versa. Jaye responds that we do need to have more opportunities like this. Discussion continues regarding switching majors.
      2. Eliott asks whether it’s an option to create your own major; Jaye says there is actually flexibility for this, that if you find a faculty member to sponsor a major.
      3. Discussion about major options and selection. Jaye mentions that only about 25% of students end up in the academic division where they started when they came into the institution.
      4. Brynna asks at what point to consider expanding academic programs to accommodate student interest in a major.
    5. Jaye asks the group for its priorities in advising on the Student Services Fee. Jaye mentions the campus based fees. The committee should think about reviewing the campus based fees as well.
      1. Lydia shares that one of her goals for the year is for SFAC to become a key advisory group to campus leaders. Jaye suggests looking at student fees for students who are attending programs at the Silicon Valley campus.
      2. Jaye is open to receiving feedback from students about consultation.
  3. Announcements & Updates
    1. Debrief Orientation
      1. Lydia shares that the materials from the orientation are available in the Google Drive.
      2. Lydia explain Section 120. Straw poll. Will come back to a future conversation.
    2. Debrief Summer CSF Meeting
      1. Cohort Based Tuition
        1. Lydia explains that Cain Diaz from UCOP introduced a new model for cohort based tuition. This model has been implemented at other public institutions.
        2. Chase adds that consultation is needed among students.
        3. Adam explains that currently tuition is set annually; there can be increases. The goal of cohort based tuition model; when you enter UC you have a fixed price for up to 6 years.
        4. There is a Regent committee looking at this topic.
        5. See page 16 of the slide deck, this is where the plan begins.
        6. Question: will SSF be stable? Or change over time?
        7. Lydia explains that at this weekend’s CSF meeting, this will be discussed.
        8. Lisa says that she can see benefits to students.
        9. Lucy asks whether financial aid modeling is included.
        10. Brynna suggests asking for feedback on which other states have done this.
        11. Eliott asks how students have been consulted.
        12. Lucy suggests that Lydia ask about how feedback/questions will be received.
        13. May asks whether the model applies to out of state tuition?
        14. Lydia will bring these questions to this weekend’s CSF meeting in Davis.
      2. Lydia shares that over the summer, Lydia, Chase, and Adam attended the CSF Meeting at UC Riverside. Topics included voting to increase the vice chairs stipend.
    3. Announcements - All
      1. Adam will be presenting about SFAC to SUA on Tuesday, October 8th.
      2. Lisa mentions that part of the SSF requirements is that she provides a budget presentation to the group. She would like to do a quick overview on the university budget, with a focus on SSF and M7. Entire presentation, including fees.
  4. Fall Quarter Operations
    1. Office Hours
      1. Lydia explains that there are three ways to meet requirements for office hours. Each method aligns with one of the sub committees.
        1. Traditional Office hours - to a place that’s easily accessible to students in your space. 2) Tabling sub committee option. Designate a few hours per quarter for tabling. There is a table cloth, swag, etc. available. 3) Serve as a liaison to a student organization.
        2. Please sign up on the membership roster.
        3. Adam states that one of his goals as vice chair is to do one event per quarter. Contact Adam if you’re interested in helping with this event.
        4. Adam shares that one idea for events is that CSF will be funding events at each campus.
    2. Funding Call Process
      1. Lucy will have spreadsheet to share next week.
    3. Funding Proposal Workshops
      1. We will have these in the fall.
    4. Sub Committees
      1. Traditional Office hours - to a place that’s easily accessible to students in your space. 2) Tabling sub committee option. Designate a few hours per quarter for tabling. There is a table cloth, swag, etc. available. 3) Serve as a liaison to a student organization.
      2. Please sign up on the membership roster.
  5. Other Business
    1. Adam says that during the last meetings of spring quarter, we discussed membership of the committee. Derek from SAB is unable to continue and we have been thinking about reshaping membership. Adam suggests that it would be a good opportunity to designate a spot for a transfer students, that changes each year. SAB becomes non-voting member. Discuss committee membership at a future meeting.
  6. Adjournment
    1. Adam motioned to adjourn. Eliott seconds the motion. Motion carries.

Upcoming Guests/Topics:

  • October 9th: Lisa Bishop, Planning & Budget, Summer Campus Based Fees
  • October 16th: Lucy Van Doorn, Planning & Budget, 2:30 - 3:00 pm (Miscellaneous and Course Fee Committee)
  • October 23rd: AVC/Dean of Student Garett Naiman, 1:30 - 3:00 pm (Briefing on Basic Needs)
  • October 30th: University Budget/SSF/M7/Campus Based Fees Presentation to the committee, Lisa Bishop; AVC Jennifer Baszile, Career Success, 2:30 - 3:00 pm (Briefing on Career Success initiatives and discussion on Career Center services and programs).
  • November 6th: Brainstorm for Jaye’s project on best practices for consulting with students.